How to use Texas Notary Quote

1. Open Quote. Type your notary or business name. That name appears at the top of the app and on the printed bill.
2. Choose Traditional (in person) or Remote online.
3. Use + and − to count each notarial act and any extra services, such as travel or wait time.
4. Check Total due. Press Print itemized quote when you are ready to give the client a written bill.

The first time you open Rates, set a passphrase (at least 8 characters). That lock keeps other people on this device from changing your posted fees.

This tool is for any Texas notary. It does not assume one company name.

Type the name you want clients to see in Job details on the Quote page, or in Notary on the Rates page. Change it any time. The header and the itemized quote update together.

The name is saved in this browser on this device. It is not an account, and it does not follow you to a different phone or computer unless you type it there too.

On the Quote page you will see three work areas:

• Job details — your name, the client or file name, the date, and whether the job is in person or remote online.
• Statutory notarial acts — the acts Texas lists in law, such as an acknowledgment or a jurat. Count how many you will perform.
• Optional services — travel, wait time, after-hours, printing, and similar charges. Leave these at zero if you will not bill them.

Totals on the right (or at the bottom of the phone screen) update as you change the counts. Reset this quote clears the job and counts. It does not erase your notary name or your posted rates.

Traditional is an in-person notarization, on paper or electronic. You may charge only the act fees Texas allows.

Remote online adds the online notarization fee on top of the act fee. Texas caps that fee at $25 per online notarization (each certificate), not per extra signature on the same certificate.

Secretary of State examples at the current figures:

• One acknowledgment online: $10 + $25 = $35.
• One acknowledgment with a second signer on the same certificate: $10 + $1 + $25 = $36.
• Two separate acknowledgments online: $35 + $35 = $70.

When Remote online is on, acts that qualify show an Online fee badge. Extra signatures on the same certificate and copy pages do not pick up another online notarization fee.

Official notarial-act fees have a legal maximum. You may charge less. You may not charge more. If a posted rate is typed above the cap, the quote still bills at the cap and shows a warning.

Current Texas maximums used in this tool:

• $10 for most certificates (acknowledgment, jurat, oath, and similar).
• $1 for each additional signature on the same certificate.
• $1 per page for copies of records in the notary’s office.
• $1 per 100 words for taking a deposition.
• $4 for certain protest acts; $1 for each protest notice.
• $25 extra for performing the act as a remote online notarization.

Optional service fees are not capped by those statutes. Travel, mileage, wait time, after-hours, hospital or jail location, printing, rush, a witness you provide, courier, and no-show charges belong here. Texas still expects you to quote them before you travel and to list them on a written bill, separate from the official act fees.

Apostilles are issued by the Texas Secretary of State, not by a notary. Do not add an apostille as a notarial act in this quote.

Open Rates to change what you charge (at or under each cap) and what you charge for optional services.

First visit: create a passphrase of at least 8 characters. Confirm it. Later visits: enter that passphrase to unlock Rates. Lock rates when you are done. Change passphrase only after you have unlocked.

The passphrase stays on this device. It is not sent to a server. It is not your notary commission number. Choose something you will remember and will not write on a public fee board.

Restore state maximums puts every official act back to the Texas cap and optional lines back to the starter amounts that shipped with the tool. It does not change your notary name.

Texas requires a written bill with the details of the fee before the fee is payable. Use Print itemized quote for that bill.

The printed page shows:

• Your notary or business name.
• Client or file name, date, and in-person or remote online.
• Each line, quantity, unit price, and amount.
• Official acts and optional services as separate groups.
• Total due, plus the legal-advice disclaimer.

In the print dialog you can save a PDF if you need an email copy. Always check that your name on the bill is the name you intend to use.

To email or text the same bill, enter the client’s email and mobile under Job details, then use Email quote or Text quote. Those buttons open your mail or messages app with the itemized quote already filled in, including the attorney statement. You still press Send in that app. Nothing is sent from this site itself.

Open Fees for a clean list you can put on a website. It is the posted schedule Texas requires under § 603.008: official act fees at or under the statute, then optional travel and convenience charges on separate lines, with the code sections named.

• Print or save PDF — use this for a download on your site.
• Copy page link — paste that address into your website menu.
• Your notary name and posted rates from this device appear on the list. Set them before you share.

The total is lower than the rate I typed.

A statutory line cannot bill above the Texas cap. The quote uses the cap and flags the line. Lower the posted rate on Rates, or leave it and accept the cap.

Remote online did not add $25.

Turn on Remote online in Job details. The online notarization fee applies per certificate that qualifies, not per extra signature on the same certificate, and not for copy pages.

My notary name is missing on the bill.

Fill Notary / business name at the top of Quote. If you see “Your notary name,” the field is still empty.

Rates will not open.

Enter the passphrase you set on this device. A wrong entry stays locked. Quotes still work with the rates already saved.

I forgot the rates passphrase.

There is no recovery email. Quotes still work. To set a new passphrase you must clear this site’s saved data in your browser, then open Rates and create one. That also clears the saved name, rates, and current quote on this device.

I set my name on my phone, but my computer still shows the old name.

Each browser keeps its own copy. Type the name (and rates) on each device you use.

Another notary used this same browser.

Change the notary name before you quote. Lock Rates when you step away. This is not a multi-user login.

The numbers look out of date.

This tool uses the Texas caps in force after H.B. 255 (most acts $10; copies and depositions $1; online notarization fee $25). Confirm the current table with the Secretary of State. See Law in this app, then the official pages linked there.

The Law page restates published Texas fee rules for study. It is not a substitute for the statute or the Secretary of State.

• Notary Public Educational Information (current fee table).
• Notary Public FAQs.
• Texas Government Code Chapter 406.

Keep a posted list of fees, keep a fee book, and produce an itemized bill. This app helps you draft the quote. It does not file your records with the state.